Accounts Payable Clerk

Objective and Responsibilities:

• Responsible for performing a variety of accounting and bookkeeping duties according to established policies and procedures.
• Maintains contact with staff and vendors and observes confidentiality of vendor and business matters.
• Completes payments and controls expenses by receiving, processing verifying and reconciling invoices and statements.

 

Duties, Responsibilities and Essential Job Functions:

1. Utilizes computerized accounting software programs (Spectrum, Excel, Word) to perform duties and responsibilities.
2. Reconciles processed work by verifying entries and comparing system reports to balances.
3. Posts expenses to accounts and cost centers by analyzing invoices/expense reports; recording entries.
4. Review all invoices for appropriate documentation and approval prior to payment.
5. Prioritize invoices according to cash discount potential and payment terms.
6. Pays vendors, with CFO approval, by monitoring discount opportunities; verifying federal id numbers; preparing checks; resolving purchase order, invoice or payment discrepancies and documentation; issuing stop-payments.
7. Processes all check requests and voided checks.
8. Audit and process all credit card bills.
9. Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
10. Completes all credit applications to establish credit with vendors.
11. Vendor W-9 maintenance.
12. Prepares and sends out 1099’s for year end.
13. Reconcile vendor monthly statements, research and correct discrepancies.
14. Respond to all vendor inquiries in a professional and courteous manner.
15. Assist in accounts payable month end closing. (Balance AP aging to General Ledger at month end).
16. Maintain historical records maintaining files and accounts payable documentation thoroughly and accurately by scanning to vendor record and/or shared drive.
17. Maintains accounting ledgers by verifying and posting accounts payable transactions.
18. Protects A&K’s value by keeping information confidential.
19. Records Bank and Vendor generated ACH and Wire transactions in Spectrum Cash Management module, utilizing amortization schedules as necessary to apply interest and principal to any loan transactions.
20. Works with Engineering Administrative Assistant in solving Purchase Order issues and balancing Purchase orders and receivers to final invoicing.
21. Assists with front desk coverage including greeting clients and visitors, answers main telephone system, takes messages, and directs incoming calls appropriately.

 

Experience/Requirements:

• Excellent written and verbal communication skills.
• Ability to operate standard office machines.
• Knowledge of efficient office procedures.
• Ability to answer telephones and greet the public in a friendly, courteous professional demeanor.
• Minimum of three (3) years of clerical work experience required.
• Must have intermediate knowledge of Microsoft Office programs.
• Time management, ability to multi-task and prioritize work. Attention to detail and problem solving skills.
• Must successfully pass a pre-employment drug/alcohol test.

 

We offer a comprehensive benefit package, including Health, Vision, Dental, 401K Employer Match, Vacation and Holiday Pay.
Competitive Compensation based on experience.

 

A & K Earth Movers is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. A & K will review all qualified applications without regard to religion, color, race, gender identity, sex, sexual orientation, veteran status, disability, national origin, or any or characteristic protected by law. A & K encourages women, minorities, and veterans to apply.