Administrative Assistant

Objective and Responsibilities:

  • Work directly with office staff to ensure all administrative tasks are efficiently and effectively implemented.
  • Strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

 

Duties, Responsibilities and Essential Job Functions:

  • Conduct accounts receivable duties such as daily deposits, generating and sending invoices and statements, collections, etc.
  • Cross-train and backup for all accounts payable duties
  • Assist with Douglas Storage shed invoices, payments, contracts, and maintenance
  • Assist with front desk coverage including greeting clients and visitors, answering main telephone system, take messages, and directing incoming calls appropriately.
  • Receive and distribute incoming mail and faxes (external and internal).
  • Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies and turning in invoices to AP.
  • Run errands such as picking up the mail, office supplies, etc.
  • Carry out administrative duties such as filing, typing, copying, scanning etc.
  • Protects A&K Earth Movers Inc.’s value by keeping information confidential.
  • Perform other duties as assigned. The duties of this classification may overlap duties performed by employees in other classifications.

 

Experience/Requirements:

  • Excellent written and verbal communication skills.
  • Ability to operate standard office machines.
  • Knowledge of efficient office procedures.
  • Ability to answer telephones and greet the public in a friendly, courteous professional demeanor.
  • Minimum of three (3) years of clerical work experience required.
  • Must have intermediate knowledge of Microsoft Office programs.
  • Time management, ability to multi-task and prioritize work. Attention to detail and problem solving skills.
  • Must successfully pass a pre-employment drug/alcohol test.

 

We offer a comprehensive benefit package, including Health, Vision, Dental, 401K Employer Match, Vacation and Holiday Pay.
Competitive Compensation based on experience.

Interested in working for us?